WIG – Events Executive
The Whitehall & Industry Group (WIG) is an independent, not-for-profit corporate membership organisation. We believe that solutions to global, national and organisational challenges are inspired by bringing people together from across the sectors.
WIG’s cross-sector membership consists of over 230 organisations – an eclectic cross-sector mix of FTSE 350 and professional services companies, central government departments and agencies, local authorities, regulators, as well as universities, charities and institutes. Our full list of members by sector is available on our website: www.wig.co.uk/members
Reporting to the Head of Events, the role is a unique opportunity to take responsibility for the delivery of a diverse portfolio. The programme features senior speakers across topics such as Brexit, the Industrial Strategy, Digital & Technology and International Affairs.
WIG delivers around 140 events a year, tackling issues of importance to both business, government and the not-for-profit sector. Our briefings, workshops, roundtables and conferences attract over 7,000 delegates annually. Delegates are able to explore and share best practice with those from other sectors and hear from and debate with first-class speakers. The Events Executive is responsible for the logistical co-ordination of approximately 40-50 of these events.
Our events programme includes
• Briefings from Permanent Secretaries and other senior Civil Servants;
• Policy briefings on topical themes;
• Consultation-style workshops on particular policy areas;
• Briefings with an international focus from Ambassadors, senior journalists and experts.
Events to enable the sharing of best practice
• Peer-to-peer networks and roundtable discussions;
• Workshops and briefings to enable the sharing of best practice across the sectors;
• Income generating events, currently encompassing two workshops and two conferences;
Most of the events are free to those within our member organisations. Hosted by our members, the majority take place in central London, although there is a growing number of events held across the UK.
The Events team currently consists of the Head of Events, two Event & Content Managers, one Senior Events & Membership Executive, one Events Executive and one Events Assistant.
The successful individual will work across the organisation to help the events team deliver the annual programme of WIG events. This individual is a key point of contact for WIG members, the majority of whom engage through the events programme.
Specific Role Responsibilities
• Delivering logistical and onsite support for approximately 40-50 events per annum;
• Ensure timely mail outs of event invitations to WIG’s membership using our CRM system;
• Liaise with venues/hosts regarding all logistical aspects including catering and AV;
• Liaise with speakers, ensuring they are fully briefed;
• Send out joining instructions to delegates, responding to queries;
• Manage logistics on the day ensuring smooth running of events;
• Provide support on the day for some events delivered by other members of the Events Team;
• Ensure continuous improvement of process, logistics and user experience;
• Event attendance involving evening, early morning and some events outside London, which may occasionally require travel and overnight stays;
• Engaging with other WIG Teams, particularly with crosscutting areas such as Marketing and Operations.
Person Specification and Values & Behaviours
- Previous event coordination experience;
- A strong interest in government, business and the not-for-profit sector, their interaction, and the value of cross-sector learning;
- Strong organisational skills and ability to prioritise with high attention to detail;
- Ability to manage the mixed portfolio of events and administrative tasks;
- Ability to work to strict deadlines under pressure and to run a number of different events simultaneously;
- Excellent interpersonal, verbal and written communication skills;
- Ability to liaise with delegates and senior speakers over phone, email and in person;
- Ability and drive to deliver a first class delegate experience;
- Ability to work autonomously and as part of a team;
- Good IT Skills (Word, PowerPoint and Excel);
- Desire to get involved in wider WIG projects and activities;
- Willingness to work some additional hours, including attending early morning and evening events, and travel to events outside London.
Values and Behaviours
- Embodiment of WIG Values internally and externally – Creative, Open-Minded, Trusted;
- Flexibility – need for an ‘all hands to the pump’ attitude when the organisation is particularly busy.
You will have the opportunity for personal development. WIG invests in the training of its staff, and all are expected to show commitment to personal learning and professional development.
Terms of Employment and Employee Benefits
The position is available on a permanent basis and is based at our newly refurbished office near St James’s Park.
A salary of between £24,000 to £26,000 (dependent on skills and experience) will be payable. A suite of benefits is available to WIG employees, including an interest-free annual season ticket loan, 5% pension contribution, a BUPA ‘Classic’ health check every two years, employee support programme and complimentary fresh fruit in the office.
Holiday entitlement for full-time employees is 25 working days per year. Staff who have completed two years’ service are entitled to 27 working days per year. Part-time staff working fewer than five days per week will have their entitlement assessed on a pro rata basis.
In addition to the above entitlement, staff receive extra leave over Christmas when the office is closed.
WIG is keen to ensure that we appoint someone with the right skills, experience and commitment and is always willing to consider flexible working arrangements for the right candidate.
Please apply with a CV, Equalities Monitoring Form (downloadable below) and cover letter (maximum 500 words), setting out your reasons for applying and how you meet the criteria by email to Patrick Reihill, Head of Talent, The Whitehall & Industry Group – [email protected]
If you have any questions about this opportunity, or would value a confidential discussion, please contact Patrick Reihill, Head of Talent, The Whitehall & Industry Group on 020 7222 1166 or [email protected]
- The deadline for applications is midday, Monday 17 June 2019.
- First round interviews will be held week commencing Monday 24 June 2019.
- Second round interviews will be held week commencing Monday 1 July 2019.