WIG – Senior Event & Content Executive
The Whitehall & Industry Group (WIG), a registered charity, is an independent, not-for-profit corporate membership organisation. Our philosophy is underpinned by our values: Creative, Open-Minded and Trusted.
Our charitable purpose of promoting mutual understanding between the sectors is delivered through a range of activities in the following three areas:
• Events and networks – briefings, roundtables, workshops and conferences to explore latest policy and share best practice from the public, private and not-for-profit sectors;
• Talent – offering a taste of life in another sector through mentoring, secondments, Non-Executive appointments and charity Trustee roles;
• Leadership – developing leadership skills at all career levels in a cross-sector environment.
Reporting to the Head of Events, the role is a unique opportunity to take responsibility for the design and delivery of a diverse portfolio. The programme features senior speakers across topics such as Brexit, the Industrial Strategy, Digital & Technology and International Affairs.
WIG delivers around 140 events a year, tackling issues of importance to both business, government and the not-for-profit sector. Our briefings, workshops, roundtables and conferences attract over 7,000 delegates annually. Delegates are able to explore and share best practice with those from other sectors and hear from and debate with first-class speakers. The Senior Event & Content executive will be responsible for the creation of content, logistical coordination, as well as delivery for a proportion of the portfolio, focuses on specific networks and themes.
Our events programme includes:
• Briefings from Permanent Secretaries and other senior Civil Servants;
• Policy briefings on topical themes;
• Consultation-style workshops on particular policy areas;
• Briefings with an international focus from Ambassadors, senior journalists and experts.
Events to enable the sharing of best practice
• Peer-to-peer networks and roundtable discussions;
• Workshops and briefings to enable the sharing of best practice across the sectors;
• Income generating events, currently encompassing two workshops and two conferences.
Most of the events are free to those within our member organisations. Hosted by our members, the majority take place in central London, although there is a growing number of events held across the UK.
The Events team currently consists of the Head of Events, two Event & Content Managers, one Senior Events Executive, one Events Executive and one Events Assistant.
The successful individual will work across the organisation, with a focus on initiating and creating content for both free and paid-for events. The role supports the event content development of WIG’s extensive portfolio:
Specific Role Responsibilities
• Research and develop a series of events around specific themes and issues that impact the cross-sector membership of WIG;
• Liaise with senior figures across Whitehall, industry and the not-for-profit sector;
• Manage the creation, design and logistical delivery of around 20-30 topical and relevant events (ranging from single speakers, multi-speaker, workshops and potentially one chargeable conference);
• Secure and liaise with high-level speakers, ensuring they are fully briefed;
• Event attendance involving evening, early morning events and some events outside London, which may occasionally require travel and overnight stays;
• Engage with other WIG Teams, particularly with crosscutting areas such as Marketing and Operations.
• Responsible for delivering around 40 events/year;
• Ensure timely mail outs of event invitations to WIG’s membership using WIG’s CRM system;
• Secure and liaise with venues and hosts regarding all logistical aspects including security, catering and AV;
• Prepare materials including delegate packs, marketing material and evaluation forms;
• Manage event follow-up including collation of feedback forms and wider evaluation;
• Provide support on the day for some events delivered by other members of the Events team;
• Manage all financial aspects including invoicing for paid-for events;
• Manage delivery on the day to ensure smooth running of events;
• Occasionally manage customer/member applications to events.
WIG Relationship Management
• Relationship management of specific WIG member organisations to ensure that they gain full value from their WIG membership;
• Attendance at other WIG activities.
Person Specification and Values & Behaviours
- Previous 1 year minimum event coordination experience;
- A strong interest and understanding of policy. A desire to learn more about key issues that impact government, business and the not-for-profit sector;
- Experience of engagement activities with government, business and the not-for-profit sector;
- Excellent research and investigations skills;
- Excellent interpersonal, verbal and written communication skills, with a proven background of liaising with senior stakeholders;
- Knowledge of digital marketing practices;
- Desire to get involved in wider WIG projects and activities;
- Willingness to work some additional hours, including attending early morning and evening events, and travel to events outside London.
- Experience of working in a membership organisation;
- Knowledge of CRM systems and html programming experience.
Values and Behaviours
- Embodiment of WIG Values internally and externally – Creative, Open-Minded, Trusted;
- Flexibility – need for an ‘all hands to the pump’ attitude when the organisation is particularly busy.
You will have the opportunity for personal development. WIG invests in the training of its staff, and all are expected to show commitment to personal learning and professional development.
Terms of Employment and Employee Benefits
The position is available on a permanent basis and is based at our newly refurbished office near St James’s Park.
A salary of between £25,000 to £28,000 (dependent on skills and experience) will be payable. A suite of benefits is available to WIG employees, including an interest-free annual season ticket loan, 5% pension contribution, a BUPA ‘Classic’ health check every two years, employee support programme and complimentary fresh fruit in the office.
Holiday entitlement for full-time employees is 25 working days per year. Staff who have completed two years’ service are entitled to 27 working days per year. Part-time staff working fewer than five days per week will have their entitlement assessed on a pro rata basis.
In addition to the above entitlement, staff receive extra leave over Christmas when the office is closed.
WIG is keen to ensure that we appoint someone with the right skills, experience and commitment and is always willing to consider flexible working arrangements for the right candidate.
Please apply with a CV, Equalities Monitoring Form (downloadable below) and cover letter (maximum 500 words), setting out your reasons for applying and how you meet the criteria by email to Patrick Reihill, Head of Talent, The Whitehall & Industry Group – [email protected].
If you have any questions about this opportunity, or would value a confidential discussion, please contact Patrick Reihill, Head of Talent, The Whitehall & Industry Group on 020 7222 1166 or [email protected].
- The deadline for applications is midnight, Thursday 30 May 2019.
- First round interviews will be held week commencing Monday 3 June 2019.
- Second round interviews will be held week commencing Monday 10 June 2019.